Bookings are considered firm when  Easthorpe Lodge receives a signed booking form and deposit of one third of total cost of hire, or if booked within eight weeks of the start of hire, for the total amount in entirety.  The balance for the rental must be paid 8 weeks prior to the date of arrival, failure to do so will cancel your booking. Weeks may be booked provisionally over the telephone or by email (prior to receipt of a signed booking form and deposit of one third of total cost of hire).  Provisional bookings shall be held for a maximum of 10 days- within which the booking should be confirmed.

However if another potential guest also wishes to reserve the same week(s) then a telephone call shall be made/email shall be sent/message left regarding the situation, to the guests making the initial provisional booking and if the initial provisional booking is not confirmed within 7 working days then the new guests' booking shall be confirmed if their deposit/ balance is paid immediately and a signed booking form received.

If, for any reason, a booking form is not accepted, the deposit paid will be returned immediately.   If accepted, the hirer becomes liable for the full balance of charges, due to be paid eight weeks before the start of the hire.

Cancellation must be notified in writing. If occurring up to eight weeks before the commencement date and the property can be re-let, the deposit will be refunded, less any expenses incurred in re-letting; otherwise, the deposit is forfeited.   If the cancellation occurs inside the eight week period, the deposit will be forfeited together with any amount up to the full total of the balance expended in attempting to re-let the property for that period.

 Unless the hirer receives written agreement from Easthorpe Lodge, the maximum number of people occupying Easthorpe Lodge must not exceed that shown on the website and in each  case must be no greater than the number shown on the booking form.   Easthorpe Lodge reserves the right to refuse admittance and may terminate the booking at any time after arrival if this condition is not observed since such action shall be deemed breach of contract.

The person who signs the booking form will be the person held responsible for the condition of the property which includes the garden grounds and its entire contents during the period of hire.   It is a condition of hire that the property and its contents will be left in a clean and tidy condition. The hirer will make good any damage or loss which should be reported to the owner as soon as possible. 

The owner, and her representatives, reserve the right at their sole discretion, to refuse or revoke any bookings from parties deemed to be unsuitable.

NB. Use of the barbeque is entirely at guests’ own risk.  No responsibility will be taken by  Easthorpe Lodge for any eventuality resulting from use of the barbeque, including any and all damage to  Easthorpe Lodge, which must be paid for.

Bookings made via 'Cottages Direct' shall adhere to the Terms and Conditions of 'Cottages Direct' and not the Terms and conditions of Easthorpe Lodge.